Document management software is designed for use by organizations of all sizes. This seamless solution controls and manages information created from disparate sources while stored in different forms, including paper files, archival box storage, document images, digital application files, computer print files, emails, faxes, web site pages, and many others. Document management software is designed to accept and combine these various information sources, organize them, distribute them via workflow, store them, and provide secure access when needed.
Document management software solutions provide these advantages:
1. Versatility
Content management systems combine integration, document imaging, digital file management, e-forms, and business process management into a cohesive, single application process.
2. Immediate access to information
As a web browser-based system, programs give users access to information where and when it is needed. All that is needed is a computer with a browser and Internet access.
3. Savings on storage costs
Space is one commodity that is not on the increase. Whether a business archives hard copy files in-house or outsources their storage, taking these records virtual realizes savings of both money and space.
4. Immediate disaster recovery
Virtual storage of paper documents ensures that recovering lost data happens quickly and efficiently.
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